Executive Assistant



InVision is the leading product design and development platform for teams building world-class digital products. It’s every company’s imperative to continuously innovate and improve on their customer experience: InVision’s platform, education, and community enable creative collaboration across teams and geographies for improved speed-to-market and powerful business results.


More than 7 million people across global enterprises and small teams come to us when they are looking for digital transformation. That process doesn’t start and end in any design tool: it encompasses ideation, conversation, visual collaboration and so much more. Teams use InVision to create, prototype and test new ideas; develop repeatable and streamlined processes in design, product and engineering; and improve workflows to move more efficiently from inspiration to production and drive innovation. The InVision platform allows teams to collaborate throughout the process with every stakeholder, giving individuals the visibility and know-how they require. Customers include 100 percent of the Fortune 100 and organizations including American Express, Adidas, Boeing, Ford Motor, Netflix, HBO, Ikea, Slack and Virgin Atlantic.


InVision is a fully distributed company with people in more than 20 countries. Investors include Accel, ICONIQ, FirstMark, Tiger Global, Battery Ventures, and Spark Capital. Visit us at InVisionApp.com and InVisionApp.com/blog.


We’re looking for an experienced Executive Assistant to partner with the senior most members of our team.


About the Team:


You’ll help leaders in the company to be more effective by coordinating schedules, arranging logistics and taking on projects across teams that require creativity, independence and judgement.


What You’ll Do



  • Provide thoughtful, resourceful, creative and responsive support to senior executives

  • Coordinate demanding schedules with little direction

  • Create and edit presentations, documents and spreadsheets with precision and attention to detail

  • Execute on multiple projects simultaneously, following through on issues in a timely manner

  • Effectively manage complex domestic and international travel arrangements (air, hotel, ground transportation and itineraries) and expenses

  • Handle a full spectrum of personal details and needs, while maintaining discretion and confidentiality

  • Assist in managing communications and updates across departments and teams

  • Proactively identify and implement systems that improve individual and team efficiency


 What You’ll Have



  • 5+ years of experience supporting executives

  • Ability to complete a high volume of tasks with minimal direction in a fast paced environment. A strong sense of ownership, communication and partnership

  • Strong judgement and problem solving abilities

  • Detail orientation

  • Excellent written and verbal communication skills

  • Availability and responsiveness to tackle problems quickly

  • A positive, collaborative, and proactive attitude

  • Passion for helping others to succeed


About InVision:


InVision offers an incredibly unique work environment. The company employs a diverse team all over the world. Each InVision team member is given the freedom and tools to do their best work from wherever they choose.


The benefits we offer in the United States and Canada include competitive health plans and retirement plans. Some InVision-wide benefits offered to all employees across the globe include a flexible vacation policy, monthly coffee shop stipends, annual allowances for books related to your profession, and home office setup & wellness reimbursements. InVision is an international employer so some benefit offerings will vary from country to country.


InVision is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.


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